In Dubai, architectural scale models are often a requirement for major development tenders, especially those issued by government entities. These models help demonstrate the design, function, and urban integration of proposed structures.
However, submitting a scale model to a tender is not as simple as presenting a miniature version of a building. There are specific formatting guidelines that must be followed. These ensure uniformity, safety, and clarity during the evaluation process. This article outlines the key formatting guidelines for submitting architectural scale models Dubai for tenders.
Purpose of Formatting Guidelines in Dubai Tender Submissions
Dubai’s tender authorities aim for a transparent and streamlined evaluation process. Architectural scale models Dubai are judged alongside technical documents, renderings, and financial proposals. To ensure that every model is presented fairly, authorities often issue detailed submission requirements. These help evaluators compare models using the same criteria.
Uniform formatting also helps avoid confusion, protects model integrity, and ensures models are compatible with public display spaces. Without clear formatting rules, the risk of misinterpretation and disqualification increases.
Standard Model Scale and Dimensions
The most common format requirement relates to the scale of the model. While the appropriate scale depends on project size, Dubai government tenders usually request models in one of the following scales:
- 1:50 or 1:100 for detailed building interiors or facades
- 1:200 for full buildings with exterior landscaping
- 1:500 or 1:1000 for larger developments such as mixed-use zones or infrastructure layouts
The scale is often specified in the tender documents. Bidders must match this precisely. Submitting a model in the wrong scale can lead to rejection or require resubmission. Dimensions of the final model are usually limited to fit display tables or presentation areas within government offices.
Base and Framing Requirements
The base of the model should be strong, lightweight, and easy to transport. Plywood or acrylic bases are often recommended. Some tenders require the base to be framed with aluminum or finished in neutral colors like black, grey, or white.
The base must also include project labeling. This usually contains:
- Project name
- Tender reference number
- Model scale
- Name of bidding company
- Date of submission
These labels should be neatly attached on the front or side of the model base using engraved plaques or printed tags.
Orientation and Directional Markings
To aid evaluation, models must include a clearly marked north arrow. This ensures accurate orientation and helps judges assess sunlight exposure, wind direction, and overall planning. Some tenders also require compass points on the model surface. In urban models, main roads and landmarks may need to be labeled for geographic context.
Materials and Construction Quality
Dubai’s tender committees expect professional-grade models. The choice of materials reflects the bidder’s quality standards. Acrylic, resin, high-density foam, and painted wood are commonly accepted. Cardboard, paper, or fragile elements are generally discouraged unless used artistically or with approval.
Models must be neat, well-glued, and free of damage. Messy or broken models may be disqualified or lose points during evaluation. All parts should be securely attached and able to withstand transport and display without distortion.
Landscaping and Urban Context
Government tenders in Dubai often require the scale model to include urban context. This can include adjacent streets, pathways, landscaping, or nearby buildings. Even if simplified, this context helps the committee assess how the proposed design fits within its surrounding environment.
Green spaces, parking, public transport access, and pedestrian walkways should be clearly visible. Landscaping materials can include miniature trees, turf, benches, and water features. However, these must not overshadow the main structure.
Lighting and Electrical Components
Some tenders permit the inclusion of lighting elements in the model. If used, the lighting should be low-voltage, battery-operated, and safely enclosed. Overly bright or flashy lighting is discouraged. The lighting should support visibility and focus on areas like entrances, pathways, or public plazas.
If electricity is used, bidders must include safety instructions and power adapters. Some tenders specify whether lighting is required, optional, or forbidden. Always check tender guidelines before adding electrical features.
Presentation Box and Transport Guidelines
Dubai tender authorities may require models to be delivered in presentation boxes or covered display cases. These protect the model during transit and prevent dust or accidental damage. Clear acrylic covers are usually preferred.
The model must be easy to lift, carry, and store. Handles, wheels, or modular parts may be permitted if described in the submission. Any model that is too large to enter government buildings or fit on tables will likely be rejected.
Supplementary Documentation
Most tenders ask for supporting material alongside the physical model. This includes:
- A model legend or key describing major elements
- A printed panel showing renders and the project layout
- A USB or QR code linking to a 3D animation or walkthrough
- Brief documentation on model-making process and materials used
Some tenders require this to be mounted next to the model. Others allow digital displays to supplement the physical setup.
Deadline and Labeling Instructions
Models must be submitted before the deadline stated in the tender notice. Late submissions are not accepted. All packaging should be clearly labeled with the project and tender reference. The tender documents will also specify where and when to deliver the model.
Some authorities require the model to be delivered to a specific department, such as the Roads and Transport Authority (RTA) or Dubai Municipality. Others may require it to be presented in front of an evaluation committee.
Conclusion
There are clear formatting guidelines for submitting architectural scale models Dubai for tenders. These standards cover model scale, materials, labeling, urban context, lighting, and delivery methods. Following these rules helps ensure fair and effective evaluation by Dubai’s government authorities.
A well-prepared model shows professionalism and improves a bidder’s chances of success. Companies seeking to win tenders should work with experienced model makers who understand Dubai’s tender submission requirements in detail. Proper compliance not only avoids penalties but also adds credibility to the overall proposal.
